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March 22, 2010 Town Board Meeting Minutes
TOWN OF NEENAH
TOWN BOARD MEETING
March 22, 7:00 pm
Municipal Building
1600 Breezewood Lane
In Attendance: Jan DeKeyser, Glenn Winkler, Bob Schmeichel, Dave Dexter, and Geoff Hibner
Also in attendance: Jim Pawlowski, Tom Buchholz, Harry Sturgis, Ben Hamblin, Trip Taylor, JoAnne Sievert, Officer Ripple, and John Gabbey.
1. Pledge of Allegiance
2. Approve the minutes from the March 8th meeting – Supervisor Winkler moved to approve the minutes with noted changes, Supervisor Hibner seconded. The motion carried: 5/0.
3. Open Forum – There were no comments.
4. Open Forum for recognized municipal and county officials – Jo Sievert provided information regarding DOT scheduling and her communication with Washington. The county approved money for software updates. Deputy Ripple had nothing to report from the County Sheriff’s Department.
5. Discussion/Action
a. Discussion/Action: Dixie Road/Highway 41 Project – The Town of Neenah owns approximately 3300 feet of Dixie Road. Tom Buchholz, DOT updated the Town. To reach 41 when Breezewood is closed, the City Industrial Park traffic will be diverted to Dixie (G to GG) and Green Valley Road (from GG to 76). The DOT has an agreement with the Town of Vinland to replace/repair Vinland’s section of these roads. This work will begin in August. Eventually the deck of G will need to be replaced and GG bridge will be totally rebuilt (2013/2014). Downtime for G will be approximately three months and six months for GG. Ben Hamblin was recognized from the floor. He asked about what will happen with the before and after video of the road. Mr. Buchholz said that this would be looked at with the G project and perhaps there can be a shared financing agreement between DOT and the Town of Neenah to repair our section if warranted.
b. Discussion/Action: Public Hearing for new Municipal Code – The board will hold the Public Hearing on April 13th following the Annual Meeting.
c. Discussion/Action: Trip Taylor, 1475 Green Valley Road issues – Mr. Gabbey and Mr. Taylor presented a reason for re-consideration of the Town to enter into a conversation with the city: Section 2.2 of the boundary agreement, Item d. Why does the Town feel they need to let the City govern Town property? The City told Mr. Gabbey that this statement makes sense if the City annexed all the property in the city growth area. Mr. Gabbey asked if this document is legal. The desired result is that Mr. Taylor would like to have his property zoned industrial and the City won’t agree. Mr. Gabbey believes that the Town is inhibiting the rights of the property owner. The Town Board decided to not proceed further on this topic. Discussion of the tax bill late fee ended in no decision by the Board. Mr. Taylor was advised to pay it or deal with the County because the County applied the late fee.
d. Discussion/Action: Re-appoint Road Supervisor/Building Maintenance Supervisor – This item will be placed on next agenda.
e. Discussion Action: A Rockwood Lane road improvement submitted by Martenson & Eisele on behalf of Harrison Sturgis Jr. – Chairman Schmeichel stated that the issue is the acceptance of the road by the Town. Supervisor Hibner asked “What assurances does the Town want in order to accept the road?” Supervisor Dexter asked whether the road has 75% development completed. Because this property is not a subdivision, the 75% rule does not apply. The guiding document is the Road Specification. Mr. Sturgis stated that he is asking for acceptance of the improvements to the road to date before any additional money is spent on the road. He stated that at the time of road construction there were no specs in place. Mr. Sturgis was asked to provide an affidavit from M&E stating that the road was built according to the documents provided to the Town dated 2/23/2010 and meets the present Town Road specifications. An affidavit is requested because there was a no trespassing sign on the property at the time the road was built and the Town did not view the construction to confirm it met specifications. Ben Hamblin suggested that it is not too late for a developer’s agreement. A development agreement could include a guarantee for the road. Ben confirmed that the measurement process used by M&E is widely used. Additionally, there are other measurements that he would want to see to confirm the road quality.
f. Discussion/Action: Memorial Day Parade plans – Chief King has completed an application for the parade. Supervisors were asked to put May 31 on their calendar for the Town Board entry.
g. Approve Vouchers and Payroll dated 3/24/10. Supervisor Hibner moved to approve the voucher list. Supervisor Dexter seconded. The motion carried: 5/0.
h. Discussion/Action – Plan Commission recommendations
i. Zoning change request by Davel Engineering on behalf of Harrison Sturgis Jr. Supervisor Hibner moved to approve the zoning change. Supervisor Dexter seconded. The motion carried: 5/0.
ii. Waiver of application fee and Public Hearing date (May 17,2010) for the proposed Comprehensive Plan Amendment submitted by Di Renzo & Bomier on behalf of Harrison Sturgis Jr. Supervisor DeKeyser stated that the rules should not be changed for a specific person after the fact. Supervisor DeKeyser moved to deny the request to waive the fee. Supervisor Winkler seconded. Discussion: Supervisor Hibner suggested that with the re-write of the ordinances there should be a ladder fee structure: $250 for first application; $150 for one time only re-submission; and $500 if the application is accepted and the Land Use Map needs to be amended. Supervisor Dexter provided rational for waiving the fee as discussed in the Plan Commission Meeting.
A roll call vote was requested by the Chair:
Supervisor Winkler – yes
Supervisor Dexter – no
Chairman Schmeichel – yes
Supervisor Hibner – no
Supervisor DeKeyser – yes
The vote was 3/2 motion carries, the request is denied.
6. Old Business
a. 2010 Agreement with the Animal Welfare League (Outstanding invoices $400 for 2009, $40 for one dog, and $40 for one cat) – no new information.
b. NIMS Training status – Target completion date for first session was 3/15. All complete – congratulations!! Supervisors Dexter and Hibner will complete the second session no later than 4/30.
c. Solid Waste Management Board Update – Supervisor Winkler and the clerk provided the annual update.
7. New Business
a. The Town has received a substantial credit from WE Energies for sales tax charged in error.
8. Future Agenda/Meeting Topics
a. WISLINE Annual Meeting – March 23 (Schmeichel)
b. Mayor Hanna meeting – RTA March 29 7:30- 9:30 am Paper Valley (DeKeyser)
c. Winnebago Towns Association Unit Meeting, April 1 (everyone)
d. WTA Urban Towns Committee Workshop, NR 151 Non-point Rules, April 24
e. Municipal Treasurer’s Association Course – Creative Budgeting, April 28 (Coburn/DeKeyser)
f. Muscular Dystrophy Assoc: Thursday, April 29 at Knots Landing in Menasha (Winkler)
9. Supervisor Winkler moved to adjourn the meeting. Supervisor Dexter seconded. The motion carried: 5/0. The meeting adjourned 9:10pm.
TOWN OF NEENAH
Robin Coburn, Clerk/Treasurer
March 24, 2010
Approved: __April 12, 2010_____
Archive:
September 7, 2010 Park Board Meeting Agenda
August 9, 2010 Town Board Meeting Minutes
August 4, 2010 Storm Water Utility District Minutes
July 26, 2010 Town Board Meeting Minutes
July 12, 2010 Town Board Meeting Minutes
July 6, 2010 Storm Water Utility District Minutes
June 28, 2010 Town Board Meeting Minutes
June 14, 2010 Town Board Meeting Minutes
June 3, 2010 Special Town Board Meeting Minutes
June 3, 2010 Stormwater Utility District Minutes